Case study – Attendance Online Management software

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After this online attendance management system was installed in a 2500 bedded super speciality hospital in Bangalore, it helped the hospital to manage the attendance of its staff and students efficaciously and also reduced costs to a great extent. Apparently, the hospital had been spending a humongous amount of money annually on stationary and printing which after automation was reduced significantly and the results are given below. Similarly, there was significant reduction in the communication costs annually after automation.

Case study - Attendance online Management system

 

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The Future of ERP System in India and More

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Most universities, colleges and schools are updating their management systems with campus management ERP systems. In order to make optimum use of the available resources and boost the efficacy of the work processes, ERP systems are being used by managements of various institutes in various fields of education. ERP’s have altogether taken education by storm. They have helped campuses streamline their resources as well as work processes and ultimately save on costs. The simple reason being their low capital investment requirement as well as high returns on investment. Here are a few benefits of education management systems used in educational organisations

  • Data management and storage with multiple levels of security for protection of data
  • Real time access and authorised access to management for handling operations of multiple organisations under one group of institution
  • Implementation of cloud based systems reduce the cost of IT hardware and servers. Even product enhancements and upgrades become hassle free as compared to traditional data storage systems.

college management software

There are various service providers in the field of education ERPs. But, the idea is not to install a one size fits all ERP but to choose one that suits your organisational needs. We at CampusMedicine are also into campus management ERPs exclusively for streamlining the work processes of medical campuses. With 33 different modules for campus management, we offer one ultimate solution that undoubtedly optimize your work but maximize your returns on investment as well. Here is a list of the benefits that CampusMedicine offers medical colleges -

  • Stream-lined Admission Process
  • Crisper Fee Management
  • Better utilization and Management of Hostel, Mess and Transport
  • Closer tracking of class rooms/ Clinical/ Lab Attendance of Students and Faculty
  • Management of different hierarchies to access to the information as per allotted designation.
  • Comprehensive Student/ Faculty/ Employee Information Record System
  • Student life cycle with Academics Management
  • Weekly/monthly/ semester/ yearly Time-table Management with provision of Faculty Allocation and Substitute Faculty Allocation
  • Online leave application, approval and rejection of leave application by respective stakeholder
  • Exam scheduling and Result announcement
  • SMS and E-mail alerts
  • Dash board based access for different stakeholder
  • It can be integrated with latest technologies like Biometric/RFID /IVRS/ Barcode
    Benchmark
  • Helps to identify the areas of concern
  • Maximize performance by helping develop a regular feedback and development mechanism
  • Take corrective actions to help parents improve the satisfaction & engagement levels
  • Facilitate stakeholders to build effective communication platform

To schedule a free demo of our campus management ERP, click here.

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Why is Alumni Management not an Optional Campus Management Module Anymore?

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Many college management bodies focus on modules like admission and fee management, exam and results management, time table management, to name a few, as a part of their campus management suite, but either ignore Alumni Management or consider this module as an option with their custom made ERP. Definitely these are the most important modules of a campus management ERP, but why ignore Alumni management? Alumni management is no more considered as an optional module, but is rather a full-fledged module that can give you optimum returns on your investment with its useful features. Here are a few reasons that harp upon the fact that Alumni Management Module needs a serious attention as an integral module of your campus management software requirement -

Alumni’s are Assets – Because they are no more your students does not mean they are no more an asset to your organization. They can be of great help to the institution as

  • Brand Ambassadors of your institution, across the Globe
  • Fundraising knights and angels through donations, memberships and as volunteers
  • Ninjas from different industries who can be called for in times of need
  • Potential recruiters and head honchos
  • Event organization volunteers and associates

Well, most of us have fond memories of our schools as well as our colleges and are more than happy to give back to our institution and faculty that helped us design our dreams. But, as an organization you have to see to it that the process is kind of hassle free and also see that giving back means much more than just financial returns. Right from information delivery from your end, call to action for the alumni and their response or reply to it. Simplify, that’s the word.

An alumni management module can help you leverage your institutions name and engage your alumni through a variety of ways using the available inbuilt tools for activities like Reunions, Email marketing, social network integration, jobs, memberships, donations and fundraisings, etc. With an alumni management module you can centralize your alumni information around your different engagement activities and send targeted communication that works best in terms of returns. For example, if you are willing to do a 5 year reunion in New-York, the information needs to reach only the targeted alumni that too instantly viz. right information to the right people instantly, that’s the idea. If you send this information to users who have graduated in a different year, it makes no sense as they would not want to receive it in first place and secondly they ain’t your targets.

A good Alumni management module can help not only enhance your alumni community engagement but also establish your organization as a powerful communicator and take your alumni engagement experience to newer levels besides increasing your returns in terms of participation, donation and more. Having said that, not only including it as an integral part of your campus management suite but even making optimum use of its available features and facilities is important to harvest optimum returns on your investment in Alumni Management.

CampusMedicine, our healthcare campus management ERP comes equipped with a fantastic Alumni Management Module that helps you streamline the complete database of your Alumni, stay connected with them through interactive discussions, information exchanges besides providing facility for donations, volunteering and more.

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Userfriendliness in the Key in the Success of an Education ERP

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The success of any ERP system that is going to be used by common people like an education ERP that is used by college management or staff or even school and other educational institutions depends on its user friendly quotient. One of the biggest examples of failed products is Avon’s $ 125 million implementation of SAP software, because people were seeking for simple and user-friendly applications and it wasn’t living up to these expectations of them. There are many players in the market that are offering well designed software, like apple or google for that matter. People today are seeking usability against functionality as far as software are concerned. Same fundamental applies to college management software’s. If user-friendliness is an issue, the failure is almost guaranteed.

Education erp software

So what do the users of today except from their enterprise software? Simplicity includes easy to navigate, reports generation and commands as well as intuitive look and feel. This helps in saving the time of the user and making the whole experience pleasurable and hassle free.

USABILITY OVER FUNCTIONALITY – THE BOTTOM LINE
Many vendors today keep this point in mind and design customized software’s which keeps users at the core and concentrate on usability. The environment today is fast moving and customers want everything instantly, its turbulent and traditional ERP systems are not able to cope up with the customer’s needs, thus losing on speed and agility. Modern business models are not able to accept the complex user interfaces due to their ineffectiveness.

Present day requirements of customers are speed, agility and responsiveness and many vendors today are able to understand that because they well understand that ERP systems that are designed for speed, scale and agility tend to sell fast and remain in demand.

Well, the emerging trend in ERP systems which are cloud based these days are to match or rather exceed the usability requirements of the customers across all platforms, even mobile for that matter. The benefits of an improved ERP system includes reduction in order re-work, improvement in cycle time reductions and quality management.

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Campus Medicine Adds – Online Attendance Module to its ERP Solution

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We at Campus Medicine are innovating consistently and here‘s some news around the new addition to our existing ERP system. Recently, we upgraded our ERP with online attendance system module. This module is equipped with face recognition and biometrics attendance.

Being already aware of and considering the challenges of a traditional attendance system like manual handling of attendance workflows and calculations, no common platform for data sharing between the stake holders of the institution and difficulties around real time data retrieval, we came up with this solution for automated management of attendance in campuses.

UFACE 401 - Attendance Management Software

So, here’s presenting the new online attendance system Benefits and working -

BENEFITS
1. Integrates all the departments on a common platform to create the academic                           information backbone of the campus
2. Generates systematic reports of class attendance
3. Requires zero paperwork or human efforts
4. Helps Faculty recognize defaulters at the click of a button
5. Instant access to attendance history of a particular student
6. Manageable and systematic approach of maintenance records
7. Search facility helps in searching or finding any record anytime
8. Ensures efficient administration and management of student attendance
9. Optimum use of time, cost and resources of the institution

WORKING
The student online attendance system comes with a mobile face reader/ biometric that is taken to the classrooms. The F2F system of punching is followed which includes validation and credit of student. Automatic text alerts are sent to parents of absentees. The stake holders can access attendance records through their dashboards. Multiple reports can be generated as per requirement. Real time reporting can be done with ease due to the inbuilt calculation formula for calculating individual and cumulative attendance. Overall attendance can be calculated on a pro rate basis as well.

Contact to CampusMedicine for free demo of College Management Software

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Cloud Based ERP or On Premise ERP – Comparitive Study

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If you are a business that is in need of an ERP than there are a lot many factors that influence your decision making. One of them is to choose either an on premise solution or a cloud based solution before you narrow down on an ERP service provider. Cloud ERPs are also known as SAAS or software as a service and mean exactly what they spell viz. sold as a service by the vendor. The service provider manages the data centrally and it is stored on the cloud. While on the flip side, on premise means installing the ERP systems locally on the server of the organization or company. The IT staff can manage the on premise system while using their own hardware.

To decide whether to go with a cloud based ERP or an on premise ERP isn’t an easy decision to make. Well, let us take a quick sneak peek into the pros and cons of each of the systems.

Cloud Based ERP or On Premise ERP

Tailoring
Customization is easier with on premise ERP’s as compared to cloud is easy. Though, one point needs to be kept in mind is the more detailed customization you do, the more difficult it gets to upgrade in the future and expensive as well. Even going live gets delayed many a times.

Efficiency and Access
When it comes to performance, Cloud ERP’s win the bout. Their network availability is also better as compare to on premise ERP systems. There are designed for seamless availability and network performance and the best part is their ability to adjust to undesirable circumstances to meet the needs.

Security
One of the most vital part of an ERP is security factor. The data of every organization is of critical importance and its safety is of highest value. In this arena, Cloud ERP’s again take the pie from on premise ERP. The access authentication rules are very strict on data access from servers where the storage of data is done. Many of the vendors follow a triple tier security system and only validated users can access the data after the check through three layers of security. Security on local servers can be easily compromised and hence security wise are not as good.

Cost
When it comes to the bottom-line, ERP on premise systems are more expensive than cloud based ERP systems. When it comes to cloud ERP the working requirement is only an internet connection and a software while in case of on premise there is a long list of prerequisites like purchasing, installing, managing software and training the staff or hiring if required.

Upgrade
Change is the only constant they say and the ERP domain is evolving day by day. So you need to keep upgrading to match with the changing requirement and needs. In this area, on premise lags behind because it’s difficult to manage upgrades with ease in on premise ERP. Hence, you can see that those organizations who have on premise ERP are mostly using the old school ERPS in the present day

Well, as you see Cloud based systems have fared well when it comes to comparison part but it actually differs from organization to organization and their individual requirements when it is about choosing any one of the ERP systems.

CAMPUS MEDICINE is a web based application. It establishes a common and continuous platform between 4 stakeholders: Management, Faculty, Parents, and Students.

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The Significance of Campus Management ERP in Education

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With the advent of internet, communication has become extremely easy and fast as well. The process of learning has also evolved over a period of time and has used the technological advancement to its best. Technological advancement has also brought about a paradigm shift in the way educational institutions manage their campus, more so automate their work processes and use their resources to the optimum.

Here is how a campus management ERP help any educational organization streamline its work processes.

Campus Management ERP

Information Management Simplified – With the help of a campus management software you can manage huge data with ease. This includes storage of data as well as reports generation and data sharing across departments. Real time data update facility is available with ERP’s and the best part is anytime anywhere access to its stake holders

Data Management at Speed – With an erp management system you can provide your students access to assignments and submission online easily from the convenience of their homes or anywhere. ERP’s have a dedicated dashboard that is user friendly for every student and the student can access it with his/her unique ID and password to get every information on himself at college be it exam schedule, results, assignment status, fee status and more.

Optimal Resource Management – Obviously, with an automated management system, your resource can be concentrated on priorities. You can channelize your resources to the best of your interests. ERP’s also help in saving a lot of time and ultimately help in increasing your returns and ROI too.

Going Green – Education management systems have helps many institutes go paper-free in most of their administrative and academic initiatives, thus helping them contribute to the environment in bits and pieces, if not to the optimum.

Today, ERP management systems consist of modules that can manage most of the departments of any educational outfit be it admissions, fees, timetable, examinations, results, transportation, hostel accommodation, payroll, finance, library, mess and many others, thus saving in a lot of resources, time and money.

Although, there are a lot of challenges that organizations mainly of small size face with respect to acquiring tailored education management system and get caught in the clutches of one size fits all kinds due to budget constraints mainly. Some face challenges with respect to transition from the old to the new. But, all these challenges can be overcome with a custom made college management system and proper orientation procedures in place.

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The Evolution of College Management Systems – An Overview

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College Management Systems

If you belong to the college management fraternity, you would be well aware of the multifarious needs of the colleges and their umpteen departments and the daily routines that need to be carried out. You all are also aware how the software companies have come to rescue with their well researched college or campus management ERPs. These campus management software’s have helps automate major work processes thus helping the college manage its resources and time to the optimum. These systems started with some basic college management modules but have evolved over the years and added many vital modules that has apparently brought about a paradigm shift in the way the colleges or universities management their campuses. Here is a run down some of the benefits reaped by colleges across the evolution phase of the college management ERP.

Security Enhancements – Over the period of years security has been one of the vital points considered by software companies and hence secure web servers have been used with web based access facility only to the authorized users. From providing basic security to the data, software companies have also come up with security at multiple levels so as to avoid data thefts and other kinds of security breaches.

Records and Reports – Most of the ERP software companies have ERP systems that record all the day to day routines and come with report generation facility as well. This helps the management resolves issues related to negligence and resolve them faster and better way. The traditional systems of earlier times were not equipped with such facilities.

Enhanced PR – As the college management ERP have evolved they have brought about a significant change in the way of communication of the management, faculty, parents and students with each other. Today making an announcement, creating an assignment, filing a complaint or any other internal communication have become as easy as at the click of a mouse. Everything has been refined to such an extend that students are given smart cards in certain colleges which can be used for exams as well.

Daily Routines Simplified – ERP systems have evolved so much so that it has definitely caused a noteworthy transformation in the day to day work processes of the colleges and universities. Today, most ERP’s come with the feature of tracking down and automating most of the day to day workflow processes of campuses.

Technological Add on’s – ERP’s today are not used simply for automating the routine work processes of campuses but can also be used in tandem with other technologies like Biometric systems and GPS systems for further automation and tracking of attendance and transportation to name a few. The incorporation of Biometric systems in particular has been beneficial in campus control.

Having said that, many colleges are using traditional ERP’s as well due to budget restraints or some other reasons best known to them, but the ones who have changed their way of managing their campuses with time and used the evolved version of campus management systems have definitely succeeded in automating most of their work processes.

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Employee Leave Management System – A Review

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In a fast paced business environment like today’s, particularly big companies find it highly cumbersome to manage a colossal employee base, their leaves, attendance and more. But, the advent of employee leave management system software‘s has transformed this time consuming task into automated, instant and easy management work. Most of the work-flow processes associated with the leave management of employees are automated through these software. The accuracy of it is also very high and time taken is minimum. Many leave management systems can be easily integrated with payroll as well and save up-to 30% payroll expenses.

Some of the features and benefits that leave management systems offer are :

ACCURACY – As it is a computer based program, all the calculations are automated and hence the error rate is reduced to bare minimum. The data update is timely and the accuracy is considerably high.

TRANSPARENCY – The system is designed in a way that there is complete transparency in the leave approval method. Every employee has a dashboard which shows available leaves, used leaves, leave requests, approvals, pending approvals, complete history month-wise, leave wise, etc. Even managers have their own dashboard for approval of leaves and viewing their team players leave data as well.

SPEED – As mentioned earlier, most of the process is automated, hence this results in speeding up the entire leave management system. Sending leave requests, approving the same, or update of the same in the leave management or payroll system is an instant process.

COMPANY POLICY CIRCULATION - Every employee stays updated with employee policy details and updates as the whole system is customized on company to company basis. These rules cannot be changed by a manager or head without permission from the company. This helps avoid any sort of unfair practices like favoritism or bias.

EMPLOYEE AVAILABILITY DATA INSTANTLY AVAILABLE – Managers can know the availability or unavailability of their team members at the click of a button. Every information they require is available on their dashboard. The can also manage the team and leaves better as they are well aware about the leave request and approvals and deadlines of projects.

EMPLOYEE LAW ADHERENCE – As the employee management systems are designed keeping in mind the employee law policies of the government of the country, its becomes quite easy to adhere to the law, its kind of automatic adherence to labour laws. This also helps avoid any government law adherence issues

DISCIPLINED APPROACH - The leave management is a transparent system with the employees as well as the labour law adherence. You have all the data, completely accurate in front of you whether you are an employee or manager. Everything information is crystal clear. This improves their attendance and also instills discipline in them.

TIME SAVING / GREEN - Earlier, a lot of paperwork was needed for sending leave requests, their approval, etc. With computerized leave management paperwork becomes nil and even faster and instant apparently. Hence, it helps the company in reducing their carbon footprints as well.

These smart software have therefore become integral part of employee management units and divisions. Even software companies are regularly updating the current systems and coming up advanced additions to their existing systems so that they help businesses manage their task force efficaciously through employee management systems that save time, money and resources.

College Management ERP Software  provider in Bangalore, India.

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Attendance management system – Benefits of RFID and More

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RFID is the abbreviation for radio frequency identification. Attendance systems based of RFID come with tags that only RFID devices are able to read. Once the tags are read all the information is stored on the web based storage system or the cloud, all but automatically. Automated attendance management systems are apparently a boon for the schools, colleges and offices because they eliminate paperwork associated with the traditional attendance management systems, save time, resources and mullah as well. Further, the tracking is much more accurate, timely and at speed.

The RFID attendance management system offers umpteen advantages other than the aforementioned ones. Here is a run down some of benefits offered by these systems.

  • Real time tracking facility for recording attendance as well as leave
  • Instant and easy way to take attendance
  • SMS and email alerts on wards attendance to their parents
  • Automated report generation of weekly monthly class wise reports
  • High end security levels and role based access and permissions
  • Automated calculation of reward points and leaves
  • Multiple campuses attendance management facility
  • Working of RFID attendance management systems

This is based on tag reading. A RFID device and the RFID tag use wireless communication amongst each other. The reader device can detect the tag even if there is some other object in between them, such is its accuracy of detection. Only requirement is that the tag has to be in the range of the detecting device. The scanner reads the tag of the person and saves it to the cloud or the web storage system. The whole process is fast, automatic and requires minimal effort.RFID attendance management systems

RFID attendance management systems

The main components of a RFID attendance management system are -

RFID Tags - There are two main types of RFID cards / tags

Active - Active cards are powered by a battery. Their read range is much more compared to Passive tags. This makes active tags expensive.

Passive - Passive cards or tags are battery less viz they do not have any internal power source and are powered with electromagnetic energy that the RFID reader transmits. They are comparatively cheap to employ.

RFID Reader - Also known as the interrogator, the reader performs the function of sending power and data commands to the tags. This device uses an antenna for sending out signals or commands and capture data from tags. Readers can be fixed to a stationary position or could be integrated with a portable device or even installed in vehicles. For making the tags data available to business applications the RFID reader becomes the access point.

Besides the numerous benefits it provides, RFID based attendance management system also offers the advantage of reducing time theft. In situations where a student is trying to clock in or buddy punch for a fellow student, RFID based attendance management systems turns out to be a tough nut to crack. Though as RFID based systems are automatic in nature, they run through out the day, it makes these systems expensive compared to other types like biometric systems.

Choose the best software for your campus/college/school, Campus Medicine is one of the best college management ERP Software provider in Bangalore India

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